About Vuqira
Time tracking that does the chasing for you
Vuqira helps organisations record the hours their people work, validate them, approve them and turn them into invoices for clients, without the usual back and forth. At its centre is an AI Assistant that can fill in a timesheet, tell you who has not submitted yet, and answer questions about your own team's hours.
Start here
New to timesheets?
A timesheet is a record of the hours someone worked and what they worked on. Businesses use timesheets to pay people correctly, to charge clients for the time spent on their work, and to see where the week actually went.
The hard part is the admin around them. On paper or in spreadsheets, timesheets arrive late, have gaps, and need someone to go through every line. Managers end up sending reminders, fixing mistakes and typing the same hours into other systems. Vuqira is built to take that work away.
Day to day
How Vuqira works
01
Your team records their hours
On a calendar, with a timer, or by asking the AI Assistant to fill in their week for them. You choose whether timesheets are due weekly, fortnightly or monthly, and public holidays are handled for you.
02
Vuqira validates every one
You set the validations, such as the hours you expect each day or week. Anything that does not pass is flagged, with the reason. Timesheets that pass can be approved automatically, if you choose.
03
You approve the rest
You only look at the handful that need a decision, one at a time or in a batch.
04
The hours get used
Run reports on where the time went. If you use Xero, approved hours become draft invoices, with the timesheet attached. Nothing reaches your client until you send it.
Validations
How timesheet validations work
A validation is a rule a timesheet has to meet before it is ready to approve. You set the hours you expect from each person, by the day, week, fortnight or month, and how far either side of that is acceptable. Vuqira runs the validations the moment a timesheet is submitted.
Timesheets that pass can be approved for you automatically if you switch that on, so your time goes on the few that need a decision.
For example
You expect 38 hours a week, with a 30 minute tolerance to avoid it being flagged as an anomaly. A week of 37 hours and 45 minutes passes. A week of 32 hours is flagged as 6 hours under, so you know what it is about before you open it.
Why it helps
What changes for your organisation
Most of the time spent on timesheets goes on chasing people, going through hours and retyping them. Those are the parts Vuqira takes on.
Less chasing
Ask the assistant who has not submitted and you have the answer straight away. It can follow up on what is missing, so you are not writing the same reminder every week.
Fewer mistakes
Validations run on every timesheet as it is submitted, so problems are caught early rather than at the end of the month.
Quicker approvals
Timesheets that pass your validations can be approved for you automatically. What is left for a person to look at is short, and each one says why it needs attention.
Clients billed sooner
Approved hours go into Xero as priced draft invoices, using the rates you set. Nobody retypes anything, and the same hours cannot be billed twice.
Rosters without the spreadsheet
With rostering switched on, Plan with AI fills the week around people's availability and approved leave. When a shift is finished, its timesheet is already started.
Costs you can predict
One price per person covers everything except rostering, which is an optional extra at one flat price. No feature tiers, no minimum spend and no minimum team size.
What is special
What makes Vuqira different
The AI Assistant is the centre of it
In Vuqira the assistant is not an extra. It is a main way to use the product, on every plan. You can ask it to “submit my timesheet”, “who hasn't submitted yet?” or “are there any unfilled shifts this week?”. It only sees what you are allowed to see, and it never changes anything without telling you.
Everything in one plan
Timesheets, approvals, leave, reports, the assistant and Xero invoicing are all in the same plan. There are no higher tiers to upgrade to. The only optional extra is rostering.
Rostering at one flat price
Rostering is $10 a month for your whole organisation, however many people you roster. It is not charged per person, and it is free for two months from the day you switch it on.
A long, free start
Your first two months are free for up to 10 people, and you do not need a card to sign up. That is long enough to run several full timesheet cycles before you decide.
No minimums
Pay for the people you have, from one person up. After the free period it is $7 per person a month, or $67.20 per person a year if you pay yearly, which saves 20%.
Priced for Australian businesses
Prices are in Australian dollars and include GST, so the price you see is the price you pay.
Comparison
How Vuqira compares
There are good tools in this space, and the right one depends on what you need. Here is what each one is built for, and how Vuqira is different. Details for other products come from each company's own website in September 2026, and they may have changed since, so please confirm on their sites before you decide.
| Vuqira | Deputy | Employment Hero | Tanda | Clockify | Harvest | |
|---|---|---|---|---|---|---|
| Built mainly for | Timesheets, approvals and client invoicing, with an AI Assistant at the centre | Shift-based businesses, with rostering, HR and payroll together | HR, payroll, recruitment and employee benefits in one place | Employing hourly workers in Australia, with rostering, timesheets, payroll and HR | Tracking work hours across projects | Professional teams that track time and bill clients |
| Starting price | $7 per person a month, or $5.60 a month billed yearly. GST included, no minimum. | A$6.75 per user a month billed yearly, or A$7.50 monthly, plus tax. Monthly plans have an A$30 minimum each month. | From $10 per user, with a minimum of 10 users | $12.80 plus GST per user a month for its HR, payroll and rostering bundle | US$3.99 per user a month billed yearly, or US$4.99 monthly, plus tax | From US$9 per user a month billed yearly, or US$11 monthly |
| Free to start | Two months free for up to 10 people, no card needed | Free trial of up to 31 days, no card needed | 14-day free trial | Demo or free trial on request | Free plan for up to 5 users, and a 7-day trial of its paid features | Free plan for 1 user, and a 30-day free trial |
| Rostering | Optional add-on at $10 a month for the whole organisation | Included on every plan | Add-on at $4 per employee a month, with a $40 monthly minimum | Included in its workforce management module | Shift scheduling on its Pro plan and above | Project scheduling is a separate product, Harvest Forecast |
| Timesheet approvals | Every plan, with validations you set. Timesheets that pass can be approved automatically. | Every plan. Automatic approval starts on its Core plan. | With its Time and Attendance add-on | Yes | Standard plan and above | Enterprise plan |
| Invoicing clients for hours worked | Approved hours become priced draft invoices in Xero, with the timesheet attached | Can send hours to Xero to invoice clients. Its main Xero link is for payroll. | Not advertised. Its Xero link is for payroll. | Not advertised. Its Xero link is for payroll. | Invoices from tracked time, which can be sent to Xero (Standard plan and above) | Invoicing on every plan, which can be copied into Xero |
| AI | An AI Assistant on every plan that fills in timesheets, finds what is missing and answers questions about your data. Plan with AI builds rosters. | Deputy AI, in beta, helps build schedules and manage timesheets | AI agents for HR, payroll and recruitment | An AI agent that builds rosters | Can connect to outside AI tools | Not mentioned on its pricing page |
Vuqira
- Built mainly for
- Timesheets, approvals and client invoicing, with an AI Assistant at the centre
- Starting price
- $7 per person a month, or $5.60 a month billed yearly. GST included, no minimum.
- Free to start
- Two months free for up to 10 people, no card needed
- Rostering
- Optional add-on at $10 a month for the whole organisation
- Timesheet approvals
- Every plan, with validations you set. Timesheets that pass can be approved automatically.
- Invoicing clients for hours worked
- Approved hours become priced draft invoices in Xero, with the timesheet attached
- AI
- An AI Assistant on every plan that fills in timesheets, finds what is missing and answers questions about your data. Plan with AI builds rosters.
Deputy
- Built mainly for
- Shift-based businesses, with rostering, HR and payroll together
- Starting price
- A$6.75 per user a month billed yearly, or A$7.50 monthly, plus tax. Monthly plans have an A$30 minimum each month.
- Free to start
- Free trial of up to 31 days, no card needed
- Rostering
- Included on every plan
- Timesheet approvals
- Every plan. Automatic approval starts on its Core plan.
- Invoicing clients for hours worked
- Can send hours to Xero to invoice clients. Its main Xero link is for payroll.
- AI
- Deputy AI, in beta, helps build schedules and manage timesheets
Employment Hero
- Built mainly for
- HR, payroll, recruitment and employee benefits in one place
- Starting price
- From $10 per user, with a minimum of 10 users
- Free to start
- 14-day free trial
- Rostering
- Add-on at $4 per employee a month, with a $40 monthly minimum
- Timesheet approvals
- With its Time and Attendance add-on
- Invoicing clients for hours worked
- Not advertised. Its Xero link is for payroll.
- AI
- AI agents for HR, payroll and recruitment
Tanda
- Built mainly for
- Employing hourly workers in Australia, with rostering, timesheets, payroll and HR
- Starting price
- $12.80 plus GST per user a month for its HR, payroll and rostering bundle
- Free to start
- Demo or free trial on request
- Rostering
- Included in its workforce management module
- Timesheet approvals
- Yes
- Invoicing clients for hours worked
- Not advertised. Its Xero link is for payroll.
- AI
- An AI agent that builds rosters
Clockify
- Built mainly for
- Tracking work hours across projects
- Starting price
- US$3.99 per user a month billed yearly, or US$4.99 monthly, plus tax
- Free to start
- Free plan for up to 5 users, and a 7-day trial of its paid features
- Rostering
- Shift scheduling on its Pro plan and above
- Timesheet approvals
- Standard plan and above
- Invoicing clients for hours worked
- Invoices from tracked time, which can be sent to Xero (Standard plan and above)
- AI
- Can connect to outside AI tools
Harvest
- Built mainly for
- Professional teams that track time and bill clients
- Starting price
- From US$9 per user a month billed yearly, or US$11 monthly
- Free to start
- Free plan for 1 user, and a 30-day free trial
- Rostering
- Project scheduling is a separate product, Harvest Forecast
- Timesheet approvals
- Enterprise plan
- Invoicing clients for hours worked
- Invoicing on every plan, which can be copied into Xero
- AI
- Not mentioned on its pricing page
Where each one fits
Deputy
Shift-based businesses that want rostering, HR and payroll from one provider.
Vuqira vs Deputy →Employment Hero
Organisations that want HR, payroll, hiring and benefits managed together.
Vuqira vs Employment Hero →Tanda
Australian employers of hourly staff where award rules and payroll are the main concern.
Vuqira vs Tanda →Clockify
Teams that want a simple time tracker, including a free plan for very small teams.
Vuqira vs Clockify →Harvest
Professional services teams that bill for time and are happy to pay in US dollars.
Vuqira vs Harvest →Vuqira
Organisations that want timesheets filled in, validated and approved with as little effort as possible, rostering at a flat price, and approved hours going to Xero as invoices.
Other products' prices are their published starting prices, before any discounts, and are shown in the currency each company uses. “Not advertised” means we could not find it on that company's website, not that it cannot be done.
Honestly
Is Vuqira right for you?
Vuqira is a good fit if
- your team fills in timesheets and someone has to approve them
- you bill clients for time and use Xero, or plan to
- you roster shifts and want the hours to flow straight into timesheets
- you would rather ask a question than build a report
Worth knowing first
- Vuqira does not run payroll. If you pay staff through payroll software, you keep using it.
- Xero is the accounting software Vuqira connects to for invoicing.
- You can try everything free for two months before paying anything.
See it with your own team
Free for two months, for up to 10 people. No card needed to start.